Blogging is a passion that can be turned into business and there are tons of proofs out there, but we should remember also that blogging is a passion that requires devotion and commitment if you want to turn it into business. With Microsoft Office, this is very simple and you are taking passion to another level.
You know that when you are blogging, your blog to be of quality it should follow some rules including SEO rules that will help your blog to be trusted by google and other search engines.
That reflects different factors to be able to achieve a better SEO including content writing. When you write content, it should be rich so that it attracts readers – I hope we agree on that.
Today we are going to see one of the best tools that can help you to achieve this good content for your blog – Microsoft Office.
Neil Patel as one of experienced bloggers on the earth, says that blog posts are still the firstresource for engaging with your audience and generating leads for your business.
You need to be careful while creating content because they seem to be a good marketing strategy for your business.
Microsoft Office is a package of many applications; Word, Excel, PowerPoint and so on but to our focus is on Microsoft Word right now.
Why content should be a top priority for a blog.
What you should know is that blog content is the backbone of on-page SEO, good content will give you advantages like backlinks and traffic which brings clients.
If you are a blogger, think your readers as your clients. If they don’t like your content then, you are losing clients and that’s a warning of failure.
Internet right now holds more than 600 million blogs among over 1.7 billion online websites, so you understand that there is a lot of work to do to show yourself. What you can do is to make a great difference in writing your content – create a rich content.
Content is the ideas that compose your post, texts, explanations, guidance and tips included in a document or a reading. Blog content also refers the same but this is for a blog post.
In Growthbadger’sblogging statistics, both high-earning and low-earning bloggers give high value content than any other thing where quality content holds 8.8 point out of 10 and 9.2 out of 10 respectively.
This is a proof of power in content of an article.
Don’t worry Microsoft Word will cover you
You know that all of us are not talented in authoring. If you know that weak side of yours that’s good news. But you can be one if you are smart enough to use tools that can make you look talented so that you know how to compete.
Then, let’s jump into Microsoft Word and see its best capability in helping you write a rich content that is best for readers.
Microsoft Word is capable of creating a great post for you, no hustle.
All you need is to follow this article.
Before we go into details on how Microsoft Word can help you to achieve a quality content, let’s break it into parts:
- Thesaurus to be linguistic
- Spelling and grammar, no mistake
- Word count, beat the SEO
- Blog Post template, no format
- Add-ins, spicing your writing
Let’s jump in.
Use Thesaurus to be linguistic
A thesaurus is a collection of words in groups of synonyms, antonyms and related concepts. You can ask yourself how thesaurus can help you in writing an article on your blog.
Microsoft Word has a built-in thesaurus where you can find a word related to other word in your text, when you find a word that is not getting your taste, you can replace it with an appropriate one using this feature.
There are numerous ways you can access thesaurus in Microsoft Word, here they are:
#1 using right-click
This is how you can do it:
- Right-click in the document
- You will see a list of choices and hover over Synonyms
- Choose in the drop-down list that comes to the right, if you are not happy.
- Choose Thesaurus… it has an open book icon along its side.
#2 Through tab
This is another way you get to thesaurus:
- Go in the ribbon above the document
- Click the Review tab
- Go to the left of and choose thesaurus
How to use thesaurus:
Thesaurus opens to the right side; it has three components which are:
- Search bar to use while searching a word
- Word list that shows similar words or antonyms
- Meaning of the word you searched in thesaurus
How to insert a word in thesaurus;
Once you find a word that meets the context in thesaurus, it is time to insert it into the document. There are two ways to do that; you can replace a word in the document or insert in the document as new.
Replace the word
If you want to replace a word in the document,
- Highlight the word in the document
- Go back in thesaurus, search that word
- In results, hover a word you want
- Click on the down arrow
- Choose insert and the word will appear in the document
Insert in document
When you want to insert in the document it is simple:
- Click where you want your word to be
- Go back in thesaurus, search that word
- Follow instructions above (in replace the word)
Another possibility possible is to copy instead of insert and you can go and paste that wherever you want, you can find more about pasting here.
You can see that thesaurus can open doors to many words and vocabularies without limit while avoiding vocabulary mistakes in your blog post.
Spelling and grammar
Generally, not all of us who are native speakers so if you aren’t good in grammar you don’t have to worry Microsoft knew that before.
Microsoft word has a system of grammatical errors correction that helps you to be as accurate as possible in grammar.
When you write a word and misspell it, Microsoft Word tries to warn you about a word that it is not in dictionary and suggests you to collect it.
There are two types of corrections in this case:
#1 Grammatical error
This is an error that happens when you describe an instance of faulty, unconventional, or controversial usage, such as a misplaced modifier or an inappropriate verb tense.
Yes, because every language has rules it is better to follow them to make people understand the context easily.
Whenever you make a grammatical error, you see two small blue lines below respective word or text which tells you that there is a change needed.
How to correct that error in Microsoft Word?
- After you see those lines, right-click on that word or text
- In the list in a pop-up menu choose a meaning that seems to be appropriate to you.
Another way, is to find grammar dictionary through tabs.
- Go in the ribbon, choose review tab
- Click on spelling and grammar in proofing ribbon.
- And a panel opens on the right side of the document.
If you are writing a blog it is better that you take into account the grammar, nowhere SEO suggests that but, in my opinion, the more people can’t understand the content, the more they will lose interest in reading.
MS Word can help you to create a strong grammar without much energy.
Spelling is the way you write words in a correct way and correct order of letters.
An example: Writing “pselling” instead of “spelling”, this is a spelling error. You can misspell a word by accident or because you are not sure how it is written. Some of the readers might spot that you have done a mistake and others might not.
How to correct spelling mistakes in Microsoft Word?
There is nothing new, just the same process as for grammatical error, and Microsoft Word suggests alternative words to the one you wrote. Sometimes, MS Word auto-corrects your word.
To avoid a misleading blog post you need to use well spelled words, and you can see that when you write an incorrect word, MS Word makes sure that you are also certain to that word.
Nowadays people are willing to know more, this means that people are out there searching for tangible and useful information.
Long-form content gets an average of 77.2% chance of being backlinked than short-form articles as backlinko reports. You can’t get backlinks without trust, when someone trusts your content can use it as reference from his/her blog or site.
If you want to write a long post with a target on number of words Microsoft Word has a solution for that.
Where you can find word count
Word count is located at the taskbar of Microsoft Word, you find it at the left side of the taskbar between the language and page count.
When you are writing Word records every word written in real time.
Where else to find word count
There are cases where you can’t find word count visible in the taskbar.
There is another way you can find this function this way:
- Go to taskbar
- Right-click on the bar, you will find a large list of options
- Choose word count, you see a tick on the left and word count appears at the taskbar
Word count works better, because it helps you to know if your blog article is meeting your needs or who you are writing it for.
For example, if you have to write a 2,000+ words article you will see when you are on track of achieving your goal.
Moreover, through word count you can have so much info on your writing including; number of words, characters (with or without space), lines and paragraphs.
From all of these components, it is easy to understand in details the structure of blog post.
Microsoft is intelligent, it knows structures of different scripts and documents like financial, reports, books and it also has recognized bloggers among special writers. That’s why there is a template of a blog post. Kudos to MS Word!
Where you can find this template
Because all documents are not written in same format, there are premade templates in Word,
Follow these steps to know where you can find a blog post template in MS Word:
- Open Word as usual, in Windows start menu, search or taskbar shortcut
- In the opening screen you will see various presets
- Go into search and search “blog” you will see suggestions and choose blog post.
- Choose create and writing space opens, if they ask you to register ignore as long as you don’t want to.
- As like a template, heading comes branded to write post title.
Do you see how easy it is?
Blog template eases things and creates a blog panorama, when you open this template you immediately notice a great change. This template can make you distinguish your blog article from a simple document, that’s what I like about it. Below image shows whole walk-through.
You know add-ins save us from a lot of work, think an add-in as a nitro in a car.
Yes, they help us to be as perfect as possible. Do you know famous WordPress plugin called yoast, people like it because it makes people comfortable with what they do especially in SEO.
Microsoft Word also has an option of plugins and has so many useful plugins (Add-ins) that can help you improve the quality of content.
Where do we find add-ins in Microsoft Word?
Add-ins option is found in insert tab in the Add-ins ribbon, between Media and Illustrations.
How do we get an add-in?
Now we know where you can find add-ins, this is how you can add a new add-in in office.
- Go in insert tab
- In Add-ins ribbon, you find 2 components:
- Get Add-ins
- My Add-ins
- Choose get Add-ins, a new window will open. Click Add button beside Add-in
- Add-in will open.
Once you have added the Add-in, for some you can get use instructions for others you don’t get any. This was a guidance on how you can have access to Add-ins in Microsoft Word.
Favorite MS Word Add-ins now
While I am writing my blog post in Word, I use Add-ins to reduce some mistakes that can appear after publishing post. Following are two main add-ins I use:
Wikipedia is famous, I give around 0% chances that you didn’t use it a single day.
What I like most about this Add-in is that I can access all information on Wikipedia without getting out of the document.
In case I want further reference from other site, Wikipedia as usual has reference links within its content however, to access an external content it redirects you into browser.
How to use Wikipedia Add-in for Microsoft Word
It is that simple like you do in browser. You type a word or topic you are looking for and hit enter,
I don’t trust myself with English effectiveness that’s why I use GradeProof.
GradeProof is a proofreading Add-in that purify your text and sentences, in case of grammatical error that skipped MS Word, it can reveal that for you.
This Add-in though, has two versions free and pro but don’t worry free version works better. When you want to make corrections, you click on view suggestions and you do them into GradeProof as a pop-up.
GradeProof is adaptive to the fonts and formats in MS Word once you make changes, you save changes and then, you are done.
Since I have seen that to turn a blog into a business requires to follow rules of SEO, you will always need to have tools that have that caliber. Microsoft Word is a very powerful tool for writers and it doesn’t put behind bloggers.
Blogging is a profession like others, to be an outstanding professional you have to do things in a different way.
One of the best possible effective ways to achieve this is to produce quality, charming content that has power to attract a reader, and you will finally turn them into customers.
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